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Organising a festival campsite

Campsites offer a unique opportunity for people to experience the great outdoors whilst enjoying events such as music festivals, sporting events, and corporate retreats. As an event organiser, creating a memorable and enjoyable guest experience is critical to the success of the event. In this article, we will discuss ways to improve guests' experience with outdoor event campsites.

Choose the right location

When choosing the location for a campsite, it's important to consider several factors. The land should be flat and well-drained, with sufficient space to accommodate all attendees comfortably. It should be easily accessible and have ample parking, while also being located in a safe area with no potential hazards. The ground should be firm enough to support tents and campervans, and there should be enough room for attendees to move around the site without feeling cramped.

Additionally, the campsite should be located in a convenient area with access to nearby amenities, such as stores and medical facilities. By choosing a location that meets these criteria, festival organisers can provide attendees with a safe and comfortable experience.

Provide comfortable camping accommodation

One of the most critical factors in improving guests' experience at campsites is providing comfortable and convenient camping accommodations. Consider offering a variety of tent options, such as luxury glamping tents or basic camping tents, to cater to different guest preferences. Additionally, ensure that the campsites have clean and well-maintained restrooms and shower facilities. Providing adequate lighting around the campsites can also improve guests' safety and comfort during their stay.

Offer a variety of food and beverage options

Another important aspect of the guest experience is the availability of food and beverage options. Consider partnering with local food vendors or providing on-site food trucks to offer guests a diverse range of food options. Additionally, offering an exclusive bar for guests can help create a fun and festive atmosphere at the campsites.

Provide engaging activities and exclusive entertainment

Providing entertainment at festival campsites can enhance the overall experience for attendees. There are various ways to do this, including live music, comedy acts, outdoor movie screenings, games, activities, art installations, workshops, and more.

Hosting tastings of local food and drink, silent discos, fire performers, and dedicated vendor areas can also provide entertainment and create a lively atmosphere. Additionally, providing opportunities for attendees to connect and interact, such as communal bonfires or group activities, can enhance the sense of community at the event.

Implement environmentally-friendly practices

Sustainability and environmental responsibility have become increasingly important to guests, particularly those who attend outdoor events. Implementing environmentally-friendly practices at the campsites can improve guests' experience by demonstrating a commitment to sustainability. Consider implementing practices such as recycling, composting, and reducing waste. Additionally, consider using eco-friendly products such as biodegradable plates and utensils.

Offer on-site amenities

Providing on-site amenities can help improve guests' experience and make their stay more comfortable. Consider offering amenities such as on-site laundry facilities, charging stations for electronic devices, and a general store where guests can purchase essential items. Additionally, providing complimentary Wi-Fi can help guests stay connected during their stay.

Ensure adequate security measures are in place

Guest safety is a top priority at outdoor event campsites. Ensuring adequate security measures are in place can help improve guests' experience by providing a sense of safety and security. Consider implementing measures such as security personnel, CCTV cameras, and secure entrance and exit points to help ensure the safety of guests and their belongings.

Provide clear and informative communication

Clear and informative communication can help improve guests' experience by providing them with the information they need to have a comfortable and enjoyable stay. Consider providing guests with a welcome packet that includes a map of the campsites, a schedule of events, and important information such as check-in and check-out times. Additionally, ensure that there are clear and visible signs around the campsites that provide information about amenities, rules and regulations, and emergency contact information.

Create a sense of community

Creating a sense of community among guests can help improve their experience by fostering a welcoming and inclusive atmosphere. Consider organizing social events such as a welcome reception or a communal dinner. Additionally, providing communal areas such as fire pits or picnic areas can encourage guests to interact and get to know one another.

Offer transportation options

Transportation can be a challenge for guests attending outdoor events, particularly those who are camping at the event. Offering transportation options such as shuttle buses or bike rentals can help improve guests experience by providing a convenient and accessible way to get around the event and explore the surrounding area.

Address any issues or concerns promptly

Finally, addressing any issues or concerns promptly can help improve guests' experience by demonstrating a commitment to their satisfaction. Encourage guests to provide feedback and ensure that there is a process in place to address any issues or concerns they may have. Consider providing a dedicated customer service line or email address that guests can use to report any problems or issues they encounter during their stay.


Creating a memorable and enjoyable guest experience is critical to the success of outdoor events, particularly those that involve camping. By providing comfortable and convenient camping accommodations, offering a variety of food and beverage options, and providing engaging activities and entertainment, event organisers can help improve guests' experience.

Additionally, implementing environmentally-friendly practices, providing on-site amenities, ensuring adequate security measures are in place, and creating a sense of community among guests can help further enhance guests' experience. By addressing any issues or concerns promptly and providing clear and informative communication, event organisers can ensure that guests have a comfortable and enjoyable stay at outdoor event campsites.

Arc Stage Hire

Outdoor Staging and Production



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